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Student Leave of Absence Policy

Effective July 1, 2014, as Revised


It is the policy of Union Institute & University (UI&U) to grant an official leave of absence (LOA) for the following purposes:

  • To assist students in two categories: those who have an emergency during a term and need to exit the program on a temporary basis and those who wish to take an elective leave for travel, work, personal, family, or financial reasons.
  • To supplement the existing withdrawal policy.
  • To permit students who are issued a grade of I (Incomplete) due to emergency exit from the program the opportunity to complete that work at the end of the next-registered term, even if a period of non-registration intervenes.
  • To support enrollment management and retention by making UI&U policies student friendly.


Reasons for requesting a leave of absence may include but are not limited to the following:

  • Health/injury
  • Family emergency
  • Job emergency
  • Natural disaster
  • Long-term jury duty
  • Unique study/travel/enrichment opportunity
  • Financial emergency
  • Military service commitments


Implications for Students

This leave of absence policy is an academic policy only. Failure to maintain registered active (RA) status, even with university approval, will affect a student’s financial aid eligibility. UI&U is required by federal guidelines to report non-registered students as “not enrolled/withdrawn.” Financial aid is not available to students during a LOA, and students on a LOA do not qualify for an in-school financial aid deferment. Students contemplating taking a leave of absence should speak to a financial aid counselor to ensure that they understand how the leave would affect their financial aid situation.


Policy Specifics

  1. Maximum Length of Leave: The maximum length of leave for non-military students is 12 months. Students on military leave may have an unlimited leave period, depending on their military service related commitments.
  2. Student Status While on Leave: While on leave, students will be classified as temporary withdrawal status (WT). They will have access to UI&U email but not CampusWeb or the UI&U library. Students will not have access to other university services except as needed for re-entry to the university.
  3. Number of Leaves Allowed: Students are permitted to take one LOA while enrolled at Union Institute & University. Exceptions can be made under extenuating circumstances at the discretion of the program dean.
  4. Academic Standing: Student academic standing should not be a criterion for approval of an emergency LOA; however, academic standing may be considered in granting requests for an elective LOA.
  5. Oversight of Leave of Absence: The program dean makes the decision to approve or deny the LOA. The program dean is also responsible for ensuring adherence to the terms of the LOA. The program dean can authorize a status change from temporary withdrawal to permanent withdrawal for a student’s failure to return to an active status or receive approval to extend leave by the end date of the LOA.
  6. Deadline for Completion of Course Work: Course work, started but not completed, prior to the LOA must be completed and submitted to the appropriate faculty by the end of the first full term after return. The program dean will monitor the timetable to ensure compliance.
  7. Adherence to New Program Requirements: Unless an exception is made by the program dean, students must abide by program policies and procedures that are in effect at the time of return.